What to include in an RFQ for industrial instruments

1. Part number or full specification

Give the manufacturer's part number if you have one. If not, list the specification that defines the item:

• Measuring range and unit
• Output signal, for example 4–20 mA, HART or RS485 Modbus
• Process connection and material
• Power supply and cable entry

2. Quantity and delivery

• Quantity per item, including spares
• Required delivery date
• Destination port and Incoterms, for example FOB Shanghai or CIF Jebel Ali

3. Operating conditions

Medium, process temperature and pressure, and the hazardous-area classification if the instrument is installed in a zoned area.

4. Documents

List the certificates and reports you need with the goods, such as CE, IECEx or ATEX certificates, calibration reports and datasheets. Availability depends on the product and supplier.

5. Packing and labels

Labeling, tag numbers and packing requirements, and whether the items ship together with other products in one container.